Find out how improved visibility and control of your projects and resources can help improve the business effectiveness and efficiency.
Many factors influence the end result of a project, with planning and initial estimation being two crucial determinants for the long-term success of a project. Project planning is often underestimated; cost and schedule overruns are examples that quickly comes to mind. But there are other impacts to poor planning like the loss of morale of resources.
Improve the project estimation processGood planning, by allocating the right amount of resources and money to make better estimates, allows business managers to better understand the impacts of a project on the capacity of its resources as well as the financial impacts of projects on operating budgets.
By putting a simple project estimation process in place, it helps standardize the way your sales team and project managers interact with your customers and prepare quotes, which translates into a positive overall impact on productivity, customer satisfaction and the number of projects you deliver on time and on budget.
The true capacity of your resources
Resource capacity planning is one of the key success factors for any company delivering projects. The resources assigned to the projects cannot carry out a project workload of 100% and if all the projects each allocate an operating resource only 10 hours per week and that you have 9 projects, it is clear, with the global data, that this resource is overused and this will cause delays both in projects and in daily operations. With good resource capacity planning, your business has the power to analyze the impact of project and service delivery on resource capacity, allowing you to better manage customer expectations, improve overall productivity to exceed customer service level agreements and reduce costs.
Although your business may be small, resource capacity planning is key to any business. It will provide a clear visual representation tool that will become essential for your project delivery.
Prioritize the right projects
Prioritizing projects is beneficial for any organization, whatever its shape or size, because it allows you to prioritize your project work optimized and aligned with the organisation’s strategy.
You must establish the right prioritization criterias, as well as their weight, for your company to rank the projects according to their results in order work and accomplish the right projects that you are able to deliver on budget and on time for your organization.